Microsoft Stream

Microsoft Stream is a video-streaming service where people in the Missouri State University network can securely upload, view, organize and share videos. Stream can be used by people who are interested in using videos in the workplace to connect, collaborate, learn and share information. You can share videos within an organization or with a specific person or people, watch and share videos from your mobile device, and start and attend live-streaming events.

One of the most useful features of Microsoft Stream is the auto-captions generated for each video, and you can fully edit and customize these captions to create a video transcript.

Step-by-Step Guide

How to Upload a Video to Microsoft Stream

Please Note: You will need a video file to begin (.mp4 is recommended). Make sure the video is fully edited and in its final form before uploading it to Stream.
  1. Log in to your Missouri State Office 365 account.
  2. Select the Stream app. If the Stream app is not listed on your Office 365 portal, click Explore all your apps to locate Stream.
    microsoft stream icon
  3. Click Upload.
    Upload button
  4. Choose the file from your computer. Most video file formats are compatible, but .mp4 is recommended.
  5. Navigate to Video Settings.  Video Settings icon
  6. From here, you can edit the Thumbnail, generate the Transcript and captions, and use the Noise suppression tool if necessary.

         Video Settings drop-down options

  1. By default, your uploaded video can be viewed only by people you specify. If you would like to change these settings, there are a few options for accessibility.
    1. To allow anyone with access to the link to view your video, select Anyone with the link. From here, there are more settings options.
    2. To allow other MSU users with access to the link to view your video, select People in Missouri State University with the link. From here, there are more settings options.
    3. To allow only specific people to view your video, select Specific people and search for the person's name. From here, there are more settings options.
      permissions options
  2. Click Publish 
    publish button
  3. To view and manage your video, select the desired video from your content list. To narrow results, you can choose to select Recently opened, Shared, or Favorites. You can also filter your search by entering keywords into the Filter by keyword text box.
    My Content
  4. Click the title of the video you want to create captions for.
    video title
  5. Allow some time for the video to be analyzed. You will then see an auto-generated transcript to the right of your video. If you don’t see the transcript, make sure you followed Step 7 and give it a few minutes to load. During peak times, transcripts can sometimes take 24 hours or more to finish processing but your video will still be available to view.
  6. The auto-generated transcripts are fairly accurate, but you will need to make corrections. Locate the Edit button at the top right of the transcript and select it to make changes to the captions. You can watch your video while making corrections to the transcript.
    Select the pencil next to the video's transcript to make corrections to the transcript.
  7. After you have corrected any errors in the transcript, make sure to watch your video from start to finish to ensure the transcript is accurate.
  8. Click on the three-dot ellipses menu and select Update video details to download the transcript file.
    update video details link
  9. Select Download under the ellipsis in the menu bar to download a copy of the transcript in .vtt format. 

Download button


Please Note: 

WebVTT (.vtt) files can be added to PowerPoint files, attached to YouTube videos, and opened as text files. To add the transcript file to a Mediasite presentation, email the .vtt file to Eric Taylor with the Faculty Center for Teaching and Learning.


Microsoft Stream FAQ


To request help related to this article, please see our Service Catalog.


Article ID: 89709
Fri 10/18/19 4:11 PM
Thu 11/3/22 12:43 PM

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