Personnel Group Definitions

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Students, faculty, and staff are provided with computer resources and other privileges based on their status at the University. Those who are associated with MSU but cannot be accurately classified in one of those groups sometimes require resources. This guide describes these groups and the resources allocated to each. 

Affiliate Colleague

• Who they are: Unpaid faculty or staff working for MSU who need an employee record for training and for inclusion in ADP and the Org Chart. There are very few of these.

• Requested/entered by: Affiliate and Dependent Request form, set up by HR Records.

• Background check: Required.

• Banner record: Employee record, created by HR Records.

• Microsoft license: Full employee license (A5).

• License funding/renewal: Comes from the core account pool; continuously active until the employee is terminated.  

Affiliate Faculty (previously Adjunct Faculty)

• Who they are: Faculty working for MSU but not paid by MSU (e.g., Military Science, China).

• Requested/entered by: Affiliate and Dependent Request form, set up by HR Records.

• Background check: Required.

• Banner record: Teaching record only, with BrightSpace access. No employee record.

• Microsoft license: Limited employee license (A1).

• License funding/renewal: Comes from the core account pool. It can be upgraded to a full license (A5) if the requesting department pays the difference yearly.

University Affiliate (previously University Associates)

• Who they are: Non-faculty working for MSU but not paid by MSU (e.g., research or lab assistants who don't need teaching records or enter grades, auditors, consultants, one-time seminar presenters). This group includes volunteers who need an email account.

• Requested/entered by: Affiliate and Dependent Request form, set up by HR Records.

• Background check: Required.

• Banner record: No employee record and no teaching record.

• Microsoft license: Guest license (A5).

• License funding/renewal: Paid for by the requesting department. Accounts and licenses must be renewed yearly.

Volunteers (who need a background check)

• Who they are: Volunteers who need a background check but not an email account. Currently these are exclusively in Athletics. Volunteers who need neither a background check nor an email account can be handled by the department without HR.

• Requested/entered by: HR Employment team.

• Background check: Required.

• Banner record: M# only, so the background check can be saved in Banner.

• Microsoft license: None.

• License funding/renewal: Not applicable.

Dependent (previously Spouse)

• Who they are: Spouses, domestic partners, and children of MSU employees who qualify for benefits such as a BearPass card, dining plans, door access, surviving benefits, and COBRA.

• Requested/entered by: HR Records.

• Background check: Not required. 

• Banner record: M# created by HR Records.

• Microsoft license: None.

• License funding/renewal: Not applicable.

Dual Credit Faculty

• Who they are: High school teachers teaching dual credit courses in conjunction with MSU but not paid by MSU. They have access to some benefits and facilities.

• Requested/entered by: Dual Credit office.

• Background check: Not stated.

• Banner record: Not stated.

• Microsoft license: Limited affiliate license (A1).

• License funding/renewal: Comes from the core account pool; renewal not stated.

Greenwood Student

• Who they are: People attending or connected to Greenwood who have never enrolled in an MSU/Dual Credit class. Once they enroll, they are identified as students.

• Requested/entered by: Greenwood staff.

• Background check: Not stated.

• Banner record: Not stated.

• Microsoft license: Limited student license (A5).

• License funding/renewal: Comes from the core account pool; renewal not stated.

Child Development Center (CDC) Parent

• Who they are: Parents who need a BearPass card and access to university facilities.

• Requested/entered by: CDC staff.

• Background check: Not stated.

• Banner record: Not stated.

• Microsoft license: None.

• License funding/renewal: Not applicable.

Community Partner

• Who they are: People connected to the eFactory and/or JVIC, with access to certain campus buildings.

• Requested/entered by: BearPass Card office.

• Background check: Not required. 

• Banner record:  M# only created by the BearPass Card office. 

• Microsoft license: Guest license (A5), which may be only for electronic card access.

• License funding/renewal: Paid for by the requesting department. Accounts and licenses must be renewed yearly.