Computer and Printer Equipment Purchasing

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Policy Op8.16 Procurement Procedures
All requisitions or payment requests for purchases of new hardware and software are required to be reviewed, approved, and documented by the Office of Information Services. Documentation must be submitted with the requisition payment request.

IMPORTANT: See specific device guidance and remote work policy.

Departmental computer and printer equipment purchase requests are now consolidated to one form: Express Buy, PC or Apple, standard, custom, printers, "quote only" requests or purchase questions, all use this same Order Form .

Express Buy

Express Buy devices are selected pre-approved computer equipment that can be deployed quickly. These devices are selected based on what is required for day-to-day productivity, established licensing agreements with vendors, and volume purchasing to reduce costs. Most departmental computer equipment needs can be met with Express Buy purchases. Select "Express Buy" on the order form to view available options.
Pricing Note: Listed prices include a $10 recovery/disposal fee per hard drive. A $50 setup fee may also be assessed. We make every effort to keep order prices to date; however, costs may change if vendors adjust their prices or items become unavailable. 

Device Guidance

Considerations when purchasing computer equipment for university work: 

1. Please refer to these instructions regarding purchasing university computer equipment. Computer Equipment Purchasing 
2. Laptops with docking stations or hub monitors offer more flexibility for our workforce and are preferred over desktops.  Desktops and all-in-one machines are acceptable for use in some situations like research, computer aided design, Safety dispatch, etc.  Information Technology and distributed technology personnel can assist in determining the best solution to purchase. 

Remote work policy and guidance: 

1. See governing policy G7.02-4 Classification & Compensation, section 4.11 Remote Work for specific instructions. 
2. Remote work that requires access to university systems should be done on university-owned, managed devices. 
3. Remote Desktop access was used during the COVID pandemic to quickly move the campus offsite for many functions.  While appropriate for that situation, remotely accessing computers on the university’s network from a personal device to perform job duties is not a preferred long-term solution.   
4. Personal devices should not be used to access university computer systems to perform day-to-day operations. This includes, but is not limited to administration of computer systems, financial or purchasing transactions, payroll processing, accessing network file shares, accessing university records, etc.   
5. It is acceptable to use a personal device when accessing University email or other Microsoft 365 applications, My Missouri State, timesheets or other employee self-service links, and mobile apps offered by the university.