Shared Departmental Mailboxes and Calendars

Summary

An introduction to working with shared and delegated mailboxes and calendars.

Body

Use 'Request Service' or explore 'Related Services' for further assistance.

Permissions for departmental mailboxes and calendars are managed by the department. The departmental manager will need to add you to the group of users before you can use it. You can then add the shared department mailbox or calendar using the guides below.

Open a Shared Mailbox

Note: Before proceeding, confirm with your departmental manager that your account has permissions to the department mailbox or calendar.

Open and use a shared mailbox in Outlook for Windows
Open and use a shared mailbox in Outlook on the web
Open and use a shared mailbox in Outlook mobile
Open a Shared Mailbox in Outlook for Mac

Note: Outlook will search for the mailbox and then a Windows Credentials box will appear. Remove the departmental e-mail from the first field and enter your Missouri State account followed by your Password.

Open a Shared Calendar

Please Note: Before proceeding, confirm with your departmental manager that your account has permissions to the department mailbox or calendar.

Outlook for Windows: Open another person's Calendar
Outlook on the Web: Manage someone else's calendar in Outlook on the web
Outlook for Mac: Open a shared calendar in Outlook for Mac
Outlook for Mobile: How do I open a shared calendar?
Outlook.com: In Share your calendar in Outlook.com, use the steps in the section titled "Add another person's calendar to my calendar view"

Share Your Calendar

Outlook for Windows: Share an Outlook calendar with other people
Outlook on the Web: Share your calendar in Outlook on the web for business
Outlook for Mac: Delegation and shared calendars in Outlook for Mac
Outlook for Mobile: Calendar sharing in Outlook mobile
Outlook.com: Share your calendar in Outlook.com

To request help related to this article, please see our Service Catalog.

Details

Article ID: 91892

Created

Tue 11/12/19 11:12 AM

Modified

Sat 10/25/25 8:14 PM

Related Services / Offerings

Related Services / Offerings (2)

Email and Calendar Help

For assistance with Microsoft 365 email and calendar issues (desktop/lap, web, or mobile apps).

Request Departmental/Organizational Mailbox

Request a new departmental or organizational mailbox.