Office Web Apps

Office Web Apps are browser-based versions of Microsoft Word, PowerPoint, Excel, and OneNote. Office Web apps allow users to view and edit Microsoft Office documents on any device; they are also a powerful collaboration tool. The web apps are available to full-time faculty and staff in the Office 365 Education portal. The Office Web Apps are integrated with OneDrive for Business so that you never have to worry about saving your work: it’s automatically saved to OneDrive as you work.

To access the Office Web Apps, sign in to the Office 365 Education portal. See How to Log into Office 365 Education if you've never accessed your Office 365 account. 

Word Online

To use Word Online, locate the Word icon on the main Office 365 Education portal.

 word icon

Word Online is a “lite” version of Microsoft Word, so not all of the formatting and editing capabilities are available in the web app. It is best used for simple composing and editing, as well as collaborating online with other users. When you first open the Word web app, you’ll notice the familiar template selections from Microsoft Word. You can select a template or a blank document to begin.

image showing option of blank document creation from blank or template

If you’ve used OneDrive for Business or Word Online previously, you’ll also see a list of your recent documents next to the templates menu. You can easily select one of the recent documents to begin working and pick up where you left off.

image showing option to access recent documents

Once you choose a document or template, you’ll see the familiar Word toolbar ribbons, but with a few less options than usual. 

image showing word tool bar

There are still many options for editing and composing documents, but one useful tool is located in the Review ribbon. The Check Accessibility tool will review your document to make sure it is accessible to as many people as possible, including those who use screen readers or have color blindness. 

image showing option to check document accesibility

A feature unique to Word Online is the Edit in Word button. Located on the top toolbar, the Edit in Word button allows you to open your document in Microsoft Word. This allows you to continue working on your document in the full version of Word located on your desktop. If you have Office 2016 and the OneDrive sync client installed on your computer, when you save your document after opening it in Microsoft Word it will be automatically saved to your OneDrive for Business account in Office 365 Education. 
edit in word button


File Ribbon

The File ribbon holds the New, Open, Save As, Print, and Share options that you’re used to seeing in Microsoft Word. 

image showing the file ribbon options


Sharing a File

The Share button (either in the File menu or in the top right corner of the screen) allows you to share the document via OneDrive, either as an email that links to the document or a URL that can be used on a website or emailed to users. You set the permission level of the recipients and have complete control over access to your documents.
share button

When you click the Share with People button, a dialogue box will appear. In the Share menu, you can enter the user’s email address or type their name (last name first). 

image showing share options

Right above the recipient information is the Permissions Menu, where you choose whether or not the recipient(s) can edit or just view your document. The recipient will receive an email that links to the document, so you can include a message with the email invitation.

image showing how to share document link with other people

The Copy Link button generates a URL that links to your document. You set the permission level of the link (anyone who clicks the link has the same permissions), and then you can copy the URL and share it on a website or email it.

image showing how to share document link with other people

The ellipses button (…) allows you to manage who has access to your document
image showing where to click to give document permission to other users

Select Manage Access and click the X next to recipient(s) name to remove their access to the document.

image showing how to remove user access from document

PowerPoint and Excel Online

The web apps for PowerPoint and Excel are much like Word. They are “lite” versions of the full Microsoft PowerPoint and Excel programs, and they have the same features discussed above. 



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Article ID: 90795
Tue 10/29/19 1:34 PM
Wed 10/27/21 1:11 PM