Faculty/Staff Recording Zoom Meetings

Tags zoom

Zoom allows users to record meeting video and audio in two ways: locally to your computer or to the cloud. Cloud recordings should only be used in the same semester, as this storage will be cleared at the end of each semester.

Locally recorded files can be uploaded to a streaming service, such as Microsoft Stream or YouTube so that students can access it. Zoom will record what you see and hear as the host of the conference.

CAUTION: Meetings with confidential or protected private information should not be recorded.

This article covers:

Recording Zoom Meetings

In order to record locally, you must use the Zoom for Meetings desktop client on a computer.  You cannot record locally through a web browser, on a mobile device, or an in-room video conferencing system. You can record to the cloud on mobile devices in addition to the desktop client.

Please Note: If you are using a classroom computer, you should utilize cloud recording, as conversion may not otherwise be complete before the next class period begins.

Even with this feature enabled, meeting participants will not be able to record unless you specifically give them that permission during the meeting. See Managing Participants In A Meeting for detailed instructions based on the device and operating system you are using to host your meeting.

Before you begin Make sure all participants have joined and are muted. Feedback from participant microphones can make a recording very difficult to understand.

NOTE: To mute all participants, open the Participant panel and choose Mute All at the bottom.

To start a recording

  1. Start a Zoom meeting as the host.
  2. Click Record.
  3. Click Record on This Computer (for local recordings) or Record to the Cloud (for cloud recording)

record icon to clock to start recording

Hosts will see the following recording indicator in the top-left corner while recording is active.

notification that recording has started

Participants will see the following indicator in the top-left corner while the recording is active.

participant view of the recording notification

When you record a conference, everything will be recorded including any audio or video from participants. To see which participants will be recorded, click Participants.

Note: Dial-in participants will hear a message informing them that the meeting is now being recorded unless disabled by the host.

When your recording ends, it will take some time to process your recording. Local recordings will convert on your computer and should open the folder containing the files when complete. If you record to the cloud, you will receive an email when the conversion is complete and your will find the recording

To Stop or Pause a Recording:

During a Zoom recording, you can Stop or Pause the recording. If a user stops the recording and starts it again, a new video file will be created for the next recording segment. If a user pauses the recording and starts it again, Zoom will record to the same video file for the recording segment.

  1. After a recording has been started, click Pause or Stop Recording at the bottom. The recording can also be stopped or paused by clicking the indicator in the top left corner.

pause/stop recording icon

  1. To resume the recording, click Resume Recording at the bottom. The recording can also be resumed by clicking the indicator in the top left corner.

Accessing your Recordings

After the meeting has ended, Zoom will convert the recording so you can access the files; once the conversion process is complete, the folder containing the recording files will open. Your recording may take up to two times as long as the length of the recording to process.

Note: If the meeting unexpectedly shuts down or if the conversion process is interrupted, the recording files could become corrupted and non-recoverable. Restarting or shutting down your computer, putting the computer to sleep, or closing your laptop will interrupt the conversion process.

window explaining that a recording is being converted to view

If the conversion process is not successful after the meeting has ended, you can try to convert the files again by going to File Explorer, navigating to the recording file location, and double clicking the recording files.

Please Note: If you choose to record to the Zoom cloud, your recordings will be deleted at the end of the semester. You will need to download these recordings if you wish to use them for a future semester.

To Access Local Recording Files:

All local recordings will be placed in a Zoom folder found in the following file path on these devices:

  • PC: C:\Users\User Name\Documents\Zoom
  • Mac: /Users/User Name/Documents/Zoom

You can also access your recording from the Zoom desktop client.

  1. Open the Zoom desktop client and click Meetings.
  2. Click the Recorded tab and select the meeting with a local recording.

Note: If you have a local recording that hasn't been converted to a video file yet, click Convert to convert the recording to a video file and display the options below.

If you only see the Open option, it means the recording is a cloud recording.

Note: If there are issues opening or playing the file, check the default recording location and ensure the files are in the correct place.

To Access Cloud Recording Files:

You can access your Zoom Cloud Recordings from either the Zoom Desktop Client or from the Zoom web portal.

Please Note: If you choose to record to the Zoom cloud, your recordings will be deleted at the end of the semester. You will need to download these recordings if you wish to use them for a future semester.

To access your cloud recordings from the Zoom Client:

  1. Open the Zoom desktop client and click Meetings.
  2. Click the Recorded tab and select the meeting with a local recording.

To access your cloud recordings from the Zoom Web portal:

  1. Log in to your Zoom account.
  2. Click the Recordings tab and then Cloud Recordings to see a list of your cloud recordings.


To Share Cloud Recordings:

  1. Navigate to the recording, (in either the desktop client or web portal)
  2. Click Share. This will open the Share this cloud recording menu.
Please Note: If you click on the topic of the meeting, this webpage will have an option to Copy Shareable Link. However, your students will also require a password (by default) to access cloud recorded content.
  1. Make sure you choose to share Publicly, as students do not have Zoom accounts and cannot access recordings if you choose another option.
  2. You can configure the options to allow download and require a password. If students may need access to the recording offline, we suggest allowing viewers to download the file. When you have configured the options you want to use, click Copy sharing information to clipboard.
  3. Paste the information into Blackboard, or email to distribute to your students.

option to share recording publicly or only for authenticated users


Automatic Recording

If you are concerned that you may forget to record a meeting, then you can turn this option on when you schedule your meeting.

options for when students enter the meeting

Note: If you use this setting, disable Join Before Host in your setting. Otherwise, the recording will begin as soon as a participant enters a meeting, which could be hours ahead of time. This can result in large recording files that you will need to trim once the recording is complete. 

Recording File Formats

Zoom will save the recording in the following file formats.

  • MP4: Audio/Video file.
  • M4A: Audio-only file.
  • TXT: Text file containing the in-meeting chat messages.

Note: Screen sharing recording uses about 20MB of storage per hour while video recording uses about 200MB of storage an hour. This is an approximation, since the resolution and types of video or screen sharing content could change the amount of storage used. Please be aware of how much storage you have available before recording.

Downloading Cloud Recordings

Cloud recordings will be deleted after 160 days or at the end of the semester in which they were created, as storage needs require. This is not considered a permanent storage option. If you want to use or save any cloud recordings after the semester in which they were created, you must download them from the cloud storage and upload them to another site.

To Download Your Cloud Recordings:

  1. Navigate to zoom.us. If you are not already signed in, click Sign In in the upper right corner or click My Account.
  2. From your profile page, click Recordings.

menu with recordings highlighted

  1. You will see a list of your cloud recordings. Click, More then click Download. You will be prompted to save the recordings based on your browser settings.
  2. You may upload the files to the streaming platform of your choice, or save the files for your personal records.

dropdown menu with download option highlighted


To Download Zoom Recordings from the Trash

Zoom recordings are automatically deleted after the semester in which they are recorded, but they remain recoverable for up to 30 days after deletion.

  1. Navigate to zoom.us. If you are not already signed in, click Sign In in the upper right corner or click My Account.
  2. From your profile page, click Recordings.
  3. Click Trash to open your list of deleted recordings.

trash icon highlighted to see deleted recordings

  1. You will see a list of your deleted recordings. Click Recover next to a recording to add it back to your cloud storage, then download the recording from your cloud recordings menu.

NOTE: Recovering your recording will not prevent it from being deleted again, and should not be done to continue using Zoom cloud storage without moving your files.

recover icon highlighted for videos that have been deleted

Uploading your Zoom Recordings to Streaming Platform

You will need to upload your local Zoom recording to another service for students to view later, as well as any cloud recordings you wish to retain after the semester is complete. We highly suggest that you upload your recording to a streaming service so that students on slow internet connections are able to view your recording without requiring a long download. We have outlined options for Microsoft Stream (part of your Office 365 account) and YouTube.

Zoom meetings recorded to the cloud will also need to be downloaded if you wish to reuse them after the end of the semester. Zoom cloud storage should be considered temporary only, and you will need to move these files if you want to keep them at the end of each semester.

How to Upload a Recording to Microsoft Stream:

Microsoft Stream is a video-streaming service where people in the Missouri State University network can securely upload, view, organize and share videos. Stream can be used by people who are interested in using videos in the workplace to connect, collaborate, learn and share information. You can share videos within an organization or with a specific person or people, watch and share videos from your mobile device, and start and attend live-streaming events.

One of the most useful features of Microsoft Stream is the auto-captions generated for each video, and you can fully edit and customize these captions to create a video transcript.

How to Upload your Zoom Recording to Microsoft Stream:

  1. Log in in to your Missouri State Office 365 account.
  2. Select the Stream app. If the Stream app is not listed on your Office 365 portal, click Explore all your apps to locate Stream.
    an image showing the microsoft stream icon
  3. Select the + Create menu and click  Upload video.
    Image showing upload video option on Stream platform
  4. Locate your video file and either drag and drop it onto the upload page or select Browse to choose the file from your computer.
  5. While your video is uploading, you can edit the details, set permissions, and set options for it.
  6. By default, your uploaded video can be viewed by anyone in the Missouri State network who has an Office 365 account. If you would like to keep your video private, uncheck the box next to Allow everyone in your company to view this video. If you make that selection, you will need to add each user to your video separately.
    Check the box to allow everyone to view the video if you want it to be public.
  7. Select the Options menu and make sure the box next to Autogenerate a caption file is checked.
  8. Click Publish now
  9. Click Share and you will be provided the direct link to the video, which you can put in Blackboard or email to your students for easy access.

To view and manage your video after upload, select the My content menu and click Video.


How to Upload your Zoom Recording to YouTube:

NOTE: While many faculty choose to use YouTube for lectures, it is not a university supported tool and support staff will not be able to assist with your YouTube account.

  1. Go to www.youtube.com and login to your account.
  2. Click on your account profile picture, then select YouTube Studio.
  3. Click Upload Video.
  4. Click Select File. Window’s File Explorer will open.
  5. Click This PC, then Documents, then Zoom.
  6. Click the file with the recording date you want to upload.
  7. There will be three files, and audio only, a playback, and an MP4. Select the MP4, then click Open.
  8. Follow the prompts provided by YouTube including titling and describing your video, adding any cards or end screens, and selecting your video visibility. It is recommended you use the Unlisted setting if you do not want your video to be accessible to anyone other than students (do not choose Private, as that will restrict access to users you specify through YouTube).
  9. Click Save.
  10. When your video has uploaded, YouTube will provide a link to your video that you can share with your students through Blackboard or email.


Microsoft: Getting Started with Stream


To request help related to this article, please see our Service Catalog.

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Article ID: 104278
Fri 4/3/20 12:33 PM
Mon 6/10/24 2:52 PM

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